Scientific Promotions Affairs Division

The Scientific Promotions Affairs Division at the University of Basrah for Oil and Gas is responsible for organizing the work of the Central Committee for Scientific Promotions. It is the authority concerned with studying promotion applications submitted by faculty members, while adhering to relevant ministerial instructions and university regulations.

The Division also verifies that applicants meet formal and scientific promotion conditions, including academic qualifications, quantity and quality of scientific research, points for academic activities, and criteria for the quality and rigor of scientific publishing. These procedures are based on the Scientific Promotions Instructions issued by official authorities, particularly Instruction No. (167) of 2017, circulars from the Research and Development Department, as well as amendments and regulations effective as of 1/28/2018.

Furthermore, the Division manages the agendas for the Central Committee for Scientific Promotions meetings, archives and preserves promotion files, prepares statistics for all faculty members who have attained academic ranks, and prepares lists for paying reviewer bonuses for professorship promotions. It also receives official correspondence and ministerial circulars and presents them to the Central Committee to take necessary actions.

• Receive scientific promotion applications from faculty members and non-university affiliates, present them to the Central Committee, and organize them in approved paper and electronic records.
• Review scientific promotion processing procedures, verify the accuracy of recommendations, and ensure compliance with all administrative and organizational requirements.
• Contribute to preparing and completing decisions related to scientific promotions in accordance with valid instructions and regulations.
• Execute all tasks and duties assigned to the division within its scope of jurisdiction.
• Follow up on scientific promotion procedures in accordance with approved instructions and regulations.
• Prepare templates for academic rank accreditation and relevant university orders.
• Manage financial procedures related to bonuses for scientific reviewers and pay their dues inside and outside Iraq.
• Follow up on administrative correspondence and mutual recommendations between the Central Committee for Scientific Promotions, colleges, and university formations.
• Archive all scientific promotion files and incoming official letters, and prepare/preserve forms and minutes related to granting academic ranks.

• Conduct initial administrative auditing of scientific promotion applications received from colleges via the electronic scientific promotions system.
• Audit scientific research, publishing houses, and the general and specialized fields of applicants to verify compliance with valid regulations and instructions.
• Review academic activities and community service contributions of applicants for scientific promotion.
• Select scientific reviewers from inside and outside Iraq to evaluate scientific research for applicants to the rank of Professor.
• Follow up on the work of sub-committees for scientific promotions in colleges, address obstacles, and coordinate with relevant authorities to complete administrative requirements.
• Issue university orders for scientific promotion after completing all procedures and ratification by the Central Committee, or return the file to the relevant authority in case of deficiencies or observations.
• Verify the accreditation of scientific journals, ensure they are classified among reputable/recognized journals, and indicate if they are listed as predatory or unrecognized by competent authorities.